Executive Co-Ordinator

  • POGO
  • Hybrid (480 University Avenue, Toronto, ON, Canada)
  • Apr 26, 2024
Full time Admin-Clerical Executive Health Care Human Resources Management

Job Description



Executive Co-Ordinator

 If you're passionate about being a part of a highly functioning, dynamic team, focused on working with a variety of internal and external partners, then this role is for you!

POGO is seeking an energetic, driven, collaborative, and results-oriented individual to join our team as the full-time Executive Co-Ordinator supporting the CEO, Board, and Human Resources (HR).

We need a seasoned professional with proven experience working with executives, preferably in healthcare, who is sharp and attentive, has tact and diplomacy, can manage multiple priorities with maturity and independent judgement.

 Here’s a bit about POGO:

In 1983, a group of passionate and visionary pediatric oncologists founded POGO and today, our trusted programs and services have been adopted or modelled nationally and internationally across various areas of care. We partner to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status, here for kids with cancer, for now, for life.

 Here’s what you’ll be doing:

Reporting to the CEO, key areas of responsibility are executive, organizational, Board, committee, and HR support including:

  • Serving as a point of contact with, and proactively meeting the needs of, external stakeholders, members of the Board and its committees, and the broader POGO team.
  • Coordinating calendars, tracking priorities, managing contacts, gathering information, maintaining records, and identifying, recommending, and implementing operational changes to improve productivity of our team.
  • Coordinating meetings including scheduling, preparing agendas, briefing notes, dissemination of meeting packages and other materials, and managing meeting logistics.
  • Preparing and/or editing communications, reports and presentations including slides, word processing and spreadsheets.
  • Acting as a trusted partner in discreetly handling sensitive and confidential matters; compiling and maintaining organization and employee information, helping our organization grow by assisting with recruiting, selection, onboarding, and orientation, and contributing to other HR initiatives.
  • Serving as a resource with respect to HR and Board policies and corporate bylaws, including managing review and update of policies and procedures and coordinating review and approval processes.
  • Managing and coordinating organization-wide administration, operations, and projects support.


Here’s what you’ll need to be successful:

  • 5 - 7 years of senior administrative experience, with proven experience working with executive offices, preferably within a healthcare or public sector setting.
  • Business or administrative degree/post-diploma or equivalent.
  • Detail oriented and the ability to work with a high degree of accuracy.
  • Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally.
  • Excellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organization.
  • Expert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro.
  • Experience in HR administration is an asset.
  • Work experience in Ontario’s healthcare system and/or with healthcare professionals is an asset.
  • Volunteer / work experience in a not-for-profit environment is an asset.

POGO Offers:

  • Hybrid work model (candidates are required to work from our Toronto office a minimum of 2-3 days/week)
  • A competitive compensation package including comprehensive health benefits.
  • 3 weeks of paid vacation time.
  • Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP)

 We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process.  Please let us know about any accommodation and/or support requirements

 For more information visit:

·       www.pogo.ca

·       Facebook/LinkedIn:@PediatricOncologyGroupofOntario (POGO)

·       Twitter/Instagram: @pogo4kids


How to Apply:

Interested applicants are invited to send their resume and cover letter as one attachment to hr@pogo.ca.

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.